Chart of Accounts
What is a Chart of Accounts?
The Chart of Accounts is the structure through which all financial transaction data is organized in the general ledger of the University. It provides a common language for financial transactions, supports financial and management reporting, and provides insight into the financial health of the institution.
Why does modernizing the Chart of Accounts matter?
The existing Chart of Accounts is outdated, hard to maintain, and lacks the consistency and flexibility needed to meet the current and future financial and management reporting needs of the University. The redesigned Chart of Accounts will be a multi-dimensional matrix structure that directly addresses the who, how, what, why, and where of our transactions.
The new Chart of Accounts will offer more effective and efficient capabilities for tracking and reporting financial activities, increase data consistency, offer more transparency into the University's financial health, and provide reporting flexibility in different ways.
Chart of Accounts Structure
Redesigning the Chart of Accounts is an iterative process - the work completed during the Initial Planning Phase and Preparation and Discovery Phases resulted in our finalized structure which represents the future Oracle Chart of Accounts. It is the input for the Design Phase mapping and value development process.
To gain a better understanding of the structure, the updated Chart of Accounts training will guide you through the redesign process as part of implementation across the University. The training includes an introduction to the new Oracle Chart of Accounts structure and segments, including examples.
Mapping and Value Development
Mapping is the translation of current UAccess Financials Accounts to the future Chart of Accounts.
Mapping Sessions
Sessions are being held to develop a comprehensive mapping (translation) of active UAccess Financials Account and chart values to the future Chart of Accounts. The Financials Modernization team relies on Organization Development Leads and Unit Mapping Representatives to complete mapping activities for each campus unit:
Organizational Development/Approval Lead(s) are individuals who understand a college/division’s organizational structure and have authority/final fiscal responsibility for developing the future state organization hierarchy.
Unit Mapping Representatives are individuals who can:
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Provide detailed insights to current usage of their college/division’s accounts and chart values
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Participate in mapping sessions
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Absorb knowledge regarding the future-state Chart of Account segments, their detailed usage, and translation of current Accounts and chart values
Mapping Representatives
| College/Division | Representative(S) |
|---|---|
| Academic Administration | Stephanie O'Donnell |
| Academic Affairs (Provost and Vice Provost) | Norma Izabal-Cardenas |
| Alumni & Development Division | Michelle Mixer |
| Arizona Arts (Presenting & Engagement) | Rebecca Lona, Caitlin McCarthy |
| Arizona Experiment Station | Angelica Gomez, Kristen Vann |
| Arizona Online | Jeffrey Sembar |
| Arizona Public Media | Lisa Coons |
| Bookstores | David Ott |
| Budget & Planning | Ada Korhonen, Francisco Pedroza, Krissy Whittier, Mary Moore |
| Business Affairs (Division) | Ada Korhonen, Francisco Pedroza, Krissy Whittier, Mary Moore |
| Business Affairs (Shared Services) | Ada Korhonen, Francisco Pedroza, Krissy Whittier, Mary Moore |
| Campus Health and Wellness | Diana Fernandez, Shiela Soto |
| Campus Life Administration | Diana Fernandez, Sheila Soto, A Maria Serrano, Alma Vejar, Estella Trevers, Maria Salazar Lizarraga, Nancy Greene, Terri Peaches |
| Campus Recreation | Mayela Trevino, Ricky Stancliffe |
| College of Agriculture and Life Sciences | Amanda M Stevens, Darren Shevchuk, Samantha Sowerby |
| College of Applied Science & Technology | Caroline Gonzales, Delia Rubio |
| College of Architecture, Planning and Landscape Architecture |
Carmen Robles, Danielle Orozco, Jeffrey Guba |
| College of Education | Pamela Mendel |
| College of Engineering |
Andrea Bushong, Kandie Stanton, Mauro Oliveros, Vincent Best |
| College of Fine Arts | Rebecca Lona, Caitlin McCarthy |
| College of Humanities | Richard Edmiston |
| College of Law | Karina Puga, Priscilla Beem |
| College of Medicine - Phoenix | Christopher Stahoviak |
| College of Medicine - Tucson | Fay Johnson, Kristina Hayes |
| College of Nursing | Linlin Cao, Menghao Chen, Nic Paulos, Silvia Xu |
| College of Optical Sciences | Caitlyn Keefe, Carol VanHoesen, Cyndy Barcelo, David Gonzalez, Erika Lopez, Linda Schadler, Lizbeth Rubiano Holguin, Priscilla Corella, Tammie Brown |
| College of Pharmacy | Stacy Lauver |
| College of Public Health | Rachel Ramos |
| College of Science | Alicia Cool, Amanda Percy, Ana Martinez, Barbara Johnson, Christine Duddleston, Corina Bedoy, Greg Davis, Hanh Do, Jennifer Lawrence, Kathy Varin, Kelly Huff, Kevin Phelan, Lynn Lane, Maryori Puentes-Pena, Michelle Aros, Randi Bellassai, Shane Smith |
| College of Social & Behavioral Sciences | Alex Pantoja, Beth Zimner, Daniel Ray Contreras, Erin Tyo, Jeanne Connelly, Jeffrey Herman, Katrina Alderete, Kimberley Young, Kristine Hogeboom, Lacee Gonzalez, Martha Castleberry, Nicholas Smith, Reilly Rodriguez, Ruth Elizabeth Montes De Oca, Taylor Ann Pacheco, Terry Mullin |
| College of Veterinary Medicine | Amy Warren, Andrew Hummer |
| Cooperative Extension | Belinda Oden, Connie Marie Callahan, Edith Angulo, Eunice Gonzales, Jonie Burge, Karen Pizzuto, Kevin Teres |
| Dean of Students | A. Maria Serrano, Alma Vejar, Estella Trevers, Maria Salazar Lizarraga, Nancy Greene, Terri Peaches |
| Disability Resource Center | Aracely Castillo, Carmen Valenzuela |
| Diversity and Equity, including Title IX | Carol Corry, Emily Geiges |
| Diversity and Inclusion | Alma Vejar |
| Eller College of Management | Amanda Mancini, Bob Quiroz, Bonnie Lundquist, Brandie Cudney, Elsa Ochoa, J. William Peck, Jan Voci, Kathryn Chavez, Matthew Goodwin, Rebecca S Ramos, Sarah Trotta, Stephanie Arnesen |
| Enrollment Management | Helen Horetski, Jacqueline Siqueiros, Monica Cruz |
| Executive Office of the President | Cynthia N. Quijada |
| Facilities Management | Clarissa Allen, Dorey Valentin, Erik Reinold |
| Financial Services | Ada Korhonen, Francisco Pedroza, Krissy Whittier, Mary Moore |
| General Counsel | Jennifer Bailey |
| Global | Sofia Garcia |
| Graduate College | Rachel Nielsen |
| Health Sciences Centers and Divisions | Alejandra Pama, Jessica Venegas |
| Health Sciences Division | Tashara Evans, Xuemei Li |
| Honors College | Rebecca Auslander, Sarah Romero |
| Housing & Residential Life | Julie Capwell |
| Human Resources | Ali L Hupp, Francisco Pedroza |
| Intercollegiate Athletics | Ajana S. Lee, Nina Madrid |
| Internal Audit | Ada Korhonen, Francisco Pedroza, Krissy Whittier, Mary Moore |
| Libraries | Lidia Barcelo, Susan Fasciani |
| Marketing Communications | Ada Korhonen, Francisco Pedroza, Krissy Whittier, Mary Moore |
| Native American Advancement, Initiatives & Research | Jason Challenger, Khuyen B H Stroud, Veronica Chu |
| Parking and Transportation | Maria Galo |
| Phoenix Biomedical Campus | Pamela Ray |
| Phoenix Biomedical Campus Facility Division | Ada Korhonen, Francisco Pedroza, Krissy Whittier, Mary Moore |
| Planning, Design & Construction | Eliza Zamora, Jodie Kwong |
| Research, Innovation and Impact (Centers & Institutes, Museums, and Research Infrastructure) | Jason Challenger, Khuyen B H Stroud, Veronica Chu |
| Risk Management | Ada Korhonen, Francisco Pedroza, Krissy Whittier, Mary Moore |
| Secretary of the University | Diane Jensen |
| Student Success & Retention Innovation | Joelle Good |
| Student Unions | Chelsea Ewer |
| Sustainability Office | Ada Korhonen, Francisco Pedroza, Krissy Whittier, Mary Moore |
| Tech Launch Arizona | Grace Ratje |
| Tech Parks Division | Grace Ratje |
| Undergraduate Education | Stephanie O'Donnell |
| University Information Technology Services | Carol Corry, Emily Geiges |
| University Police | Laura Menke |
Chart of Accounts Guiding principles
- Transparent, simple, intuitive, and easy to comprehend and use
- Flexible to meet ongoing needs and accommodate changes while also allowing for standardization
- Configured so that each Segment has a single use and consistent definition
- Able to support consistent and standardized University-wide reporting and analytics
- Serve the needs of stakeholders as the common language to describe financial transactions
- Able to capture transaction-level detail that will help to support campus-wide needs
- Informed by best practices and facilitate comparisons to peer organizations
- The Chart of Accounts should not duplicate detail that is recorded in an official subledger or third-party system